Administrative

Policy: 134

Mileage Reimbursement

Procedure:

Use of personal vehicles.

1. Agency vehicles shall be used if possible. Personal vehicles may be used should an agency vehicle not be available.
2. The Agency will reimburse an employee at the current rate approved by the State of South Carolina when it is necessary to use their personal vehicle for official duties.
3. Mileage reimbursement requests will need to be completed monthly by staff authorized to use their personal vehicles for business use.
1. Mileage requests are due in finance by the 5th working day of the following month.
2. Mileage requests received by the 5th working day will be processed with the mid-month payroll check.
3. Mileage requests received after the 5th working day will be processed with the ending month payroll check.
4. Board Members using personal vehicles to attend conferences, retreats and meetings other than the scheduled Board and Committee meetings are eligible for mileage reimbursement following the same procedure as above.