Policy: 176
Agency Cellular Phones
Procedure:
Agency cellular phones will be utilized by staff when out of the office and during disaster situations.
Cellular phones are to be utilized for business purposes.
In emergency and special situations, staff may use the cellular phone for personnel use. Staff must reimburse all personal calls to the agency within 10 business days of receipt of bill from finance. The rate of reimbursement will be set by finance. The Financial Specilist II is responsible for sending copies of cell phone bills for reimbursement by staff and will maintain a file system for maintaining same.
Failure to reimburse calls within time frames or mis-use of the cell phone may result in disciplinary action.
Cell phones will be available in program areas for staff to sign out.
At no time are phones to be left in the cars or vans overnight. They are to be returned in at the end of the shift/trip.
Any problems with cell phones are to be reported as soon as possible to the Maintenance Coordinator so the phone can be repaired/replaced.