Policy: 335

Access to Personnel Files


MDCBDSN maintains a personnel file on each employee. The personnel file includes such information as the employee's job application, resume, records of training, documentation of performance appraisals and salary increases, and other employment records.

Personnel files are the property of MDCBDSN, and access to the information they contain is restricted. Generally, only supervisors and management personnel of MDCBDSN who have a legitimate reason to review information in a file are allowed to do so.

Employees who wish to review their own file should contact the Personnel Department. With reasonable advance notice, employees may review their own personnel files in MDCBDSN's offices and in the presence of an individual appointed by MDCBDSN to maintain the files.


To maintain confidentiality of personnel records, this policy sets forth the limitations to access.

Effective Date:
June 1, 1998

May 24, 2001