Policy: 375
Agency Emergency Leave Pool
It is the desire of the Marion-Dillon County Bd. of DSN (MDCBDSN) to assist employees when family emergencies or critical situations arise. Therefore an Emergency Leave Pool will be established that may be a benefit to employees should a family emergency or critical situation arise; wherein the employee needs to be away from work for longer than the amount of accrued leave they have. In such a case, the employee may apply for Emergency Leave through the Emergency Leave Pool.
Procedure:
- The Emergency Leave Pool will be funded from the overage of accrued unused sick leave of employees that is written off at the end of each fiscal year.
- The Director of Operations will be the trustee of the pool with final approvals of use of the Emergency Leave Pool approved by the Executive Director.
- An employee in an emergency situation as described above may apply for Emergency Leave by forwarding a signed written request describing in detail the need for the emergency leave along with a leave request form for the dates and number of hours requested to the Director of Operations. The leave request form must be signed by the employee's supervisor.
- The Director of Operations will review the request and make a recommendation of approval or denial based on the circumstances of the request and the employee's leave record.
- The recommendation of approval or denial will be forwarded to the Executive Director for final review and signoff.
- Decisions of the Executive Director will be final and no grievance procedure is allowed for employees that may be denied.
- The Director of Operations will keep a record of all requests and account for the amount of hours in the Emergency Leave Pool.
- Use of leave through the emergency leave pool will be accounted for separate from the accrued annual leave record.
- Use of leave through the emergency leave pool will follow the same procedures as an employee using sick leave; therefore all benefits will continue to include employer portion of retirement and health insurance.
- The Emergency Leave Pool will not exceed 1,000 hours. The difference will be written off in June of each year.
- The maximum amount that can be taken in 1 year by any employee shall not exceed 2 pay periods.
- Cases involving Workers Compensation will not be eligible for Emergency Leave.
New hires will not be eligible to apply for emergency leave until they have been with the agency for at least one (1) year. All other permanent employees that work for the MDCBDSN are eligible to request leave through the emergency leave pool. Employees who have a history of overuse or misuse of sick or annual leave will not be approved for Emergency Leave.